VaultAP catches suspicious invoices, flags vendor changes, and explains every risk score in plain language — so your AP team can review with confidence and pay with certainty.
Bank account for DataStream Analytics changed since last invoice. New routing number doesn't match any previously used account.
Manual review chains can't keep up with increasingly sophisticated invoice fraud. Here's where the money leaks.
Fraudulent invoices mimicking real vendors bypass manual review chains. BEC attacks target AP teams specifically because manual verification can't keep up.
Near-duplicate invoices, reused invoice numbers, and repeat billing go unnoticed until month-end reconciliation — if they're caught at all.
A vendor's payment details change in an email, and nobody verifies. One spoofed email can redirect tens of thousands to a fraudster's account.
Every invoice scored, every flag explained, every decision logged.
This invoice was flagged because the bank account on file for DataStream Analytics changed since their last invoice. The new routing number doesn't match any previously used account. Additionally, the amount of $47,250 is 2.3x higher than their typical invoice range.
Five steps. No integration required. Start scoring invoices today.
Drop a PDF or forward an email
OCR reads every field
12 rules check every invoice
Safe items auto-clear
Approve, reject, or escalate
Drop a PDF or forward an email
OCR reads every field
12 rules check every invoice
Safe items auto-clear
Approve, reject, or escalate
Built from the ground up for accounts payable fraud detection.
Reads PDFs and images. Extracts vendor, amount, dates, bank details, PO references. Confidence scoring on every field.
Fuzzy name matching, bank detail change detection, address change tracking, new vendor flagging, vendor risk profiles.
Exact duplicates, near-duplicates, reused invoice numbers, suspicious repeat amounts within configurable time windows.
0-100 score with full flag breakdown. Dynamic thresholds that calibrate to your invoice patterns. Rules-first — no black-box AI.
Plain-language explanations generated for every flagged invoice. Your team understands why, not just what.
Approve, reject, escalate, mark safe. Bulk actions. Assignment. Mandatory notes on rejections. Separation of duties enforced.
Immutable hash-chain log. Every action recorded with who, what, when, why. Export to CSV. SOC 2 architecture.
Soft archive resolved invoices. Auto-archive on schedule. Bulk operations. Full data retention for compliance.
Reviewer activity tracking, separation of duties enforcement, session logging, behavioral flag detection.
Email, Slack, and in-app alerts for high-risk invoices, bank changes, SLA breaches, and escalations.
QuickBooks, NetSuite, Xero. Pull POs, push approved invoices, sync vendor data.
Automatic comparison of invoices against purchase orders and goods receipts.
Build org-specific fraud rules from templates. Set conditions, weights, and thresholds without engineering.
Statistical vendor profiles that auto-update. Seasonal adjustment. Outlier detection that learns your normal.
Process invoices in 20+ currencies with automatic conversion for scoring and reporting.
Full simulation mode: re-score 90 days of invoices with proposed settings before committing.
Security isn't a feature — it's the foundation.
AES-256 at rest and TLS 1.3 in transit. Bank account numbers are hashed before storage — only the last four digits are kept in readable form.
Two enforcement layers: authenticated middleware establishes organization context, and every database query runs through a tenant-scoped client that filters by organization. Isolation is enforced structurally, not by remembering to add a filter.
Architecture designed for SOC 2 from day one. Immutable audit logs, RBAC, MFA, session management.
Admin, Reviewer, Viewer roles. Separation of duties enforcement. Configurable per organization.
The AI explains — it never decides. All fraud scoring is deterministic and auditable. No black-box models making payment decisions.
Hash-chain integrity on every log entry. Tamper-evident. Export-ready for compliance review.
One caught duplicate covers your subscription. Everything after that is pure savings.
VaultAP is a working demonstration build — the app is fully functional, but not currently sold. Pricing shown reflects how it would be positioned.
VaultAP sits alongside your existing AP workflow — it doesn't replace anything. Upload invoices via PDF or email forwarding, and VaultAP scores them before you process payment. No ERP integration required for V1, with QuickBooks, NetSuite, and Xero integrations coming in V2.
The AI explains — it never decides. All risk scoring uses deterministic, auditable rules. The AI generates plain-language explanations of why each flag triggered, but a human reviewer always makes the final call. You can mark false positives as 'safe' to improve future scoring.
Under 30 minutes. Create an account, invite your team, and start uploading invoices. There's no integration to configure, no data migration, and no training period. VaultAP starts scoring from your very first invoice.
Yes. Bank details are hashed with bcrypt — never stored in plain text. All data is encrypted at rest (AES-256) and in transit (TLS 1.3). Multi-tenant isolation ensures your data never touches another customer's. Our architecture is designed for SOC 2 compliance from day one.
On Growth plans and above, you can adjust rule weights and detection thresholds. This lets you tune sensitivity based on your invoice patterns — for example, raising the weight on bank change detection or lowering the threshold for auto-clearing trusted vendors.
We'll notify you when you're approaching your limit and offer an easy upgrade path. We never stop scoring invoices mid-month — you'll always be protected. If you consistently exceed your limit, we'll recommend the right plan for your volume.
Adjust the sliders to see your potential savings.
Based on 1,000 invoices/month at $2,500 average, with a 3% duplicate rate. Actual savings vary based on your invoice patterns.
See VaultAP in action with your own invoices. No commitment, no integration, no credit card.
Questions? Email us at hello@vaultap.app